Event, Conference and Corporate Photography Services - Melbourne, Australia

We photograph all sorts of events throughout the year. Here are just a few samples of what we do:

Take Away Message . . .

Make sure your marketing dollars have a lasting impact by giving your guests a take home message. One way of doing this is using the Photoeventz onsite photo printing service.

Photoeventz ran a full onsite print facility at The Austar & Atlas Capital VIP Chinese New Year celebrations at The InterContinental Melbourne. The glossy 6x8 inch prints in framed folders were available for all guests to take home and all completed well before the evening had concluded. As well we covered the red carpet arrivals and the proceedings and performances around the room during the evening.

We can also host a web gallery of all the photos from your night. This is a great way for your guests to share their experience with friends and family.

The Austar & Atlas Capital event was organised by Instinct Events and Entertainment and they were very happy with our onsite printing process.

Characters on the red carpet
Performers on stage
Onsite prints ready for guests
Plenty of sparkle

You can see more photos from this event in our portfolio page.

Get to them early . . .

If you have a cause or a charity you would like to promote to the corporate sector, consider staging a breakfast event. Charlie Pickering chairing the Blue Sky BreakfastBusiness executives are busy people, but will often make time early in the morning to hear about your organisation and to network with like minded colleagues. Add in a keynote speaker or a well known chair person, and you will have a great chance to achieve your goals or promotional aims. And photos of your event will be a useful way to promote your organisation's association with the corporate sector and add to the legitimacy of your cause. The next step? Discuss your ideas with an event organiser like Perfect Events who is active and experienced in organising this type of function. And when you are ready to serve the eggs and bacon, contact Photoeventz for a great deal on your photography needs.

Blue Sky Breakfast

Carers Victoria stage their Blue Sky Breakfast regularly. It's an important part of their continuing effort to bring together business and philanthropic minds to discuss the issues surrounding people with caring responsibilities, and build big ideas for Victoria’s future. This Blue Sky Breakfast was organised by Perfect Events at the RACV Club, a great inner city venue that makes it easy for executives to go on to work after the event. Photoeventz was there to photograph all the activities. We added the photos to a web gallery (with free downloads) on the day of the event, making it easy for the organisers to send out their thanks to those who attended with a link to the photos to share with friends and colleagues.

You could smell the entertainment.

Culinary Challenge at Crown

There are many in the community that like food - especially good food. That's why the Mental Health Research Institute were certainly on a winner when they staged the 2012 Culinary Challenge. A team of top chefs from Sydney pitted against a team from Melbourne - cooking it out on a raised stage in the middle of Crown's Palladium Room.

As well as shooting all the action around the pots, we photographed the guests on arrival, table shots, the official proceedings and people having fun. We had all the photos (757 of them to be exact) on a web gallery the next morning with free image downloads for the guests to enjoy - one day maybe we'll be able to attach the aroma to the image files!

Sponsors are very important to fund raising events, so when we photograph an event like this, we make sure we get plenty of sponsor images. That way their association with the event is broadcast to a wider audience than those just attending the event. Smells good!

hockingstuart awards at The Plaza

The real estate . . .

The Plaza Ballroom is a great venue for an awards night. The décor can only be described as "swish" and there is plenty of room for a big crowd. The hockingstuart staff came well dressed to celebrate their achievements and to recognise those who deserved a reward for their efforts.

We met them at the door with with a paparazzi style approach just to get them in the mood. We had another photographer at the hockingstuart backdrop in the foyer. We had another area set up with some studio lights to get the "official" award photo. This enabled the onstage activity to move along at a fast pace - no delay while a posed photo was taken, we just photographed the excitement of winning!

All the images were available the next day in a web gallery with free downloads to share with family, friends and colleagues. If you achieve a goal, why not share it?

Conference Photography

Speakers at The World Congress on Controversies in Breast Cancer

The World Congress on Controversies in Breast Cancer (CoBRA) held in Melbourne on 22-24 October 2015 attracted leading specialists in this medical field from all over the world. The brief for Photoeventz included covering all plenary and concurrent workshop sessions over the three days as well as showcasing each display/stand set up by the exhibitors. Photoeventz was able to turnaround edited high resolution digital files for the organiser within 24 hours.

Tammy Lessick Zangi, Project Manager for CongressMed said "Raimond Aide of Photoeventz was the official photographer at the World Congress on Controversies in Breast Cancer which took place at the Pullman Hotel in Melbourne, October 2015. We were very pleased with both Raimond, who proved to be most professional onsite as well as the final result – the photos themselves. Raimond put his whole heart into the event and managed to capture many moments with exact timing, leading to high quality, interesting and professional results. We also appreciate the speedy transfer of the photos during and at the end of the event. We will definitely contact Raimond again for future events."

Making the Most of your Event Photography

A Photoeventz Guide

After the applause has stopped and your guests have left the room, often the only way to remind people about your event and your hospitality is a great set of photos. You have gone to the trouble of employing a professional photographer to capture your event, so here's a few tips to maximise your investment.

  • Take some time to write a brief about the assignment to guide your photographer. Think about the important aspects of your event and what you would like photographed. Alert your photographer about the key people and important activities at your event. Include a list of the must-have photographs of your event. Detail your intended use of the images. Detail your requirements regarding the timing and form of image delivery (image files on a disc, web gallery, prints) and ensure that your photographer can meet your needs.
  • Tell your photographer why the event is being held as well as why people are actually showing up - this will help your photographer plan photos that will capture the experience of the event.
  • Recognise that things sometimes don't run to a script so your photographer should have some freedom and be alert to capture things that just "happen". If you see something "happening" your photographer will appreciate being told about the photo opportunity.
  • Appoint and introduce your photographer to a liaison person within your organisation who can keep your photographer updated with changes to the schedule etc.
  • Look at previous events photographed by your photographer or others to get some ideas for photo opportunities at your function.
  • Give your photographer a copy of the running sheet for your event. A running sheet will usually include details of the timing of the event, where and what is happening, key people involved, who is responsible to ensure that a particular activity happens on time, contact persons etc.
  • If you have invited a special dignitary that you would like photographed with your key people, let the photographer know and have someone available who can identify all the people for the photographer. Let your photographer know where your sponsors and special contributors are seated.
  • If you have a special dignitary or sporting legend at your function and they are happy to be photographed with your guests, co-ordinate their movement around the room so your photographer can take photographs with as many different people as possible. It may be best to appoint someone who can "extract" them from a group so they can move on to another.
  • Brief your presenters and key people where and how important activities should take place to maximise the photography opportunities. For example, when presenting awards, instruct the presenter to hold the face of the award towards the photographer and to direct the recipient to look at the camera. Your photographer can help and guide you regarding the best options.
  • If you would like a group photo of important people (the organising committee, the board, members of a panel discussion, sponsors etc), arrange a specific time/place when this should take place and advise the participants.
  • An event where all your key people are coming together might be a good opportunity to get publicity photos that can be used for future brochures, web sites etc. Pre-arrange this with your key people (so they dress appropriately) and your photographer.
  • Ugly or reflective backgrounds and backlighting can be distracting, so position your important activities appropriately.
  • Consider where best to place sponsor and event banners so they can be included in the background of photos.
  • With group photos, is there something that a member of the group can hold to identify the occasion?
  • If you have a number of important sponsors, consider arranging a media wall showing sponsor names and logos against which guests can be photographed.
  • If you are using a lectern, ensure that the front of the lectern shows the event name - this will help to identify your event in the photos.
  • Ensure that speakers and presenters are well lit to reduce the need for the photographer to use flash lighting which can be annoying and distracting to the audience.
  • Consider the set-up of the room to allow easy access for the photographer to move around without distracting from your activity to get different angles of your event (for example, in theatre style presentations it may be best to have aisles down each side of the room). If your event/venue is large, it may be advisable to invite your photographer to a pre-event tour to familiarise with the venue.
  • If your event is a large sit-down dinner and you require table photos, consider employing a couple of photographers so that the room can be covered within the time frame allowed (professional photographers avoid taking photos of people eating or while plates of food remain on the tables so this may limit the time available for photos of your guests).
  • If photos of the venue set-up are important, engage your photographer to start before your guests arrive so that table presentation and venue images can be taken before people enter the room.
  • If you are having a web gallery of images, it may be appropriate to publish the web address in your event material. Your photographer may make a table card available with the website address.
  • Enquire about the possibility of including sponsor images/promotional material in the web gallery presentation - this will give your sponsors additional post-event exposure (which may be a good selling point) or may present an opportunity to offer a sponsor unique exposure at a fee to offset the photography costs.
  • If you need urgent photos for media use, alert your photographer so that arrangements can be made to burn these images to a disc onsite. Many professional photographers shoot in RAW format where time is spent later adjusting the quality of the image in post production, so don't just assume that the images can be downloaded from the camera.
  • Photo prints are a great souvenir that your guests will treasure (in this day of digital files, your guests will actually be surprised and delighted with an actual print they can hold and share) - consider onsite printing options with logo overlays or specially branded folders.
  • Consider arranging with the photographer to allow free downloads from a web gallery as a gift to your guests (this could be another sponsorship opportunity - "free downloads with the compliments of . . .").
  • If you have a gallery with free downloads, see if your photographer can add a logo or the event details as an overlay on the images. Free downloads mean that the images are often posted to social media sites so having the details of your event overlaid on the photos will help to promote your event and/or cause and publicise your next event.
  • Consider publicising the event web gallery through a post event email or in your client/ guest communications to maximise the impact of your event to everyone (not just the participants).
  • Do you need your photographer to record the names of people in photographs? This will obviously reduce the number of photographs taken, but it may be important if you are publishing the photos post event and it is a large gathering where you may not know guests' names.
  • See if your key person or the entertainers can be available for photos with guests - this can be particularly important when you have sporting legends or community leaders at your event. If appropriate, make an announcement to this effect and arrange it with your celebrities and your photographer.
  • Consider organising a photo book of the photos from your event. This could be a great souvenir for a special guest. A souvenir poster of selected photos is also a great idea.
  • At award presentations, after the individual presentations have been photographed, consider having a group photo of all the recipients.
  • If your event has special security, ticketing or parking requirements, make arrangements for your photographer.
  • Let your photographer know if there are any restrictions as to who and what can be photographed, any restrictions regarding the use of flash equipment, and restrictions as to movement around the venue during the function.
  • If your photographer is to set up equipment such as a background and studio lights, make sure you get advance approval from the venue manager for the positioning of this equipment.
  • If the photography is outdoors, have a back-up plan in case of inclement weather.

You can download this guide with our compliments.